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Desert Botanical Garden will close at 3 p.m. on Tuesday, May 2. Please plan accordingly.


To apply for an open position, please e-mail resume and letter of interest to Human Resources at:, fax to: 480 481.8173, or mail to:

Human Resources
Desert Botanical Garden
1201 N. Galvin Parkway
Phoenix, AZ 85008

posted 4/18/2017

Donor Events Coordinator

Full time

The Donor Events Coordinator assists the Development department with planning, management & execution of meaningful special events for donors and members.  These include donor cultivation programs, stewardship/recognition events and member fulfillment events for Patrons Circle, Garden Fund, Monarch Society, Sonoran Circle, volunteer Envoys and General Members.  The purpose of donor and member events is to heighten understanding, appreciation, loyalty and connections to the Garden’s mission and its positive impact on the community. 

Primary responsibilities include:

  • Compile and refine donor event systems and procedures for the department, including checklists, timeline guides, operational plan and post event report templates.
  • In coordination with the Development Coordinator, develop, plan and execute events related to special fundraising initiatives.  Produce and manage budgets for these events as well.
  • In conjunction with the Individual and Institutional Giving team members, develop, plan and execute annual member and sponsor events, including Patrons Circle programs, Garden Fund programs, Annual Member Meeting, and General Member openings and special sponsor and membership events.  
  • Assist the Assistant Director of Development with the coordination of table/ticket sales and underwriting for Dinner on the Desert.  
  • Manage table/ticket sales, underwriting and registration for the annual Central Arizona Conservation Alliance fundraising luncheon.
  • Lead the planning and implementation of Monarch Society events and coordinate with Marketing department on promotional strategies.
  • Manage internal space scheduling, catering, entertainment, rentals and other vendor selections, and negotiate contracts and coordinate payments to support donor and member events.  
  • Coordinate interdepartmental planning meetings involving staff and volunteer chairs, communications and support needed to execute events and manage event set up.
  • Scout event resources and new talent in order to keep programs and events fresh.  Desire to keep the Desert Botanical Garden at the forefront of innovative donor programming.
  • Assess donor and member audiences and recommend appealing program elements.
  • Assist when needed with other duties within the Development Department, such as printed and electronic invitation confirmations for guests and event documentation in The Raiser’s Edge Event module.  Assist in the development of new events and rejuvenation of annual events.
  • Build a positive and collaborative relationship with the Garden’s Event Services, Guest Services, Operations and other departments, utilizing their expertise to help ensure smooth interdepartmental operations related to member and donor events.  
  • Share all collateral related to donor and member events with Marketing and other appropriate departments prior to printing.  
  • Collaborate with Volunteer Managers to recruit and train volunteers as needed to support member and donor events.  
  • Evaluate and document the success of each special event in terms of attendance, impact and feedback.  Conduct selected post event surveys and report results.
  • Be available to work evening & weekend hours, as needed.

Position requirements include:

  • College degree at the bachelor level in related field, such as Tourism Development/Management, Museum or Nonprofit Management
  • Minimum one year of experience in event coordination or related field; hospitality, customer service, marketing and volunteer management experience helpful
  • Organized, detail oriented, flexible, resourceful and motivated self-starter
  • Excellent communication skills and willingness to work as part of a team
  • Ability to work evenings and weekends, as needed
  • Proficiency with Microsoft Office software; Experience with Salesforce Marketing Cloud (formerly known as ExactTarget), Auction Maestro Pro and Raiser’s Edge event module software provides a competitive advantage


The benefits of regular employment at the Desert Botanical Garden include a competitive benefits package*, complimentary family membership, employee admissions exchange, wellness initiatives and discounts. 

Reasonable accommodation may be made, where necessary, to allow a qualified individual to perform essential job functions. Honored as one of the 2012 Best Places to Work by the Phoenix Business Journal, the Desert Botanical Garden is an equal-opportunity employer that values diversity.   

*subject to eligibility requirements

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