Put your passion for the desert to work
Desert Botanical Garden
1201 N. Galvin Parkway
Phoenix, AZ 85008
This position leads the accounts payable process at the Garden, performs general accounting/month-end closing duties and provides support of the year-end audit process. This position may also supervise clerical accounting staff.
- Manage accounts payable, to include performing A/P transaction entries and analyses; process voucher and credit memo entries; complete weekly check run for all A/P invoices by due date; prepare (tax) Form 1099 for all applicable vendors; research and correct any vendor payment issues; manage internal and external payables relationships, as required; perform monthly audit on vendor accounts
- Process all contributions (cash, check, credit card, stock) from Development department
- Perform monthly bank account reconciliations with corresponding GL adjustments
- Prepare daily credit card revenue transactions to for all Garden reporting nodes/terminals into the general ledger and verify with bank deposits
- Prepare monthly expense reports for all departments, verifying for accuracy prior to distribution
- Prepare daily cash position worksheet to update for bank and general ledger activity and weekly attendance/revenue report
- Compile details of daily admissions income from various reporting and perform journal entry
- Verify all deferred revenue account balances monthly
- Update pledge roll-forward schedule corresponding to incoming pledges & payments monthly. Reconcile pledges and contributions with Development department monthly for all levels of membership and verify that all classifications of contributions to reconcile with Development records.
- Prepare and record monthly payroll journal entry from Paycom
- Prepare and record gift shop, restaurant, special event and other revenue and expense monthly.
- Provide assistance to auditors through the annual audit process, to include preparing audit schedules and responding to requests/inquiries during preliminary and year-end fieldwork
- Represent Business Office in various committee meetings and special events
- Manage Business Office volunteer staff to complete specific accounting tasks/projects
- B.S. degree in Accounting/ Business Administration/Finance
- At least 5 years of broad accounting experience to include general ledger, accounts payable, accounts receivable and cash accounting
- Knowledge of Generally Accepted Accounting Principles (GAAP)
- Strong analytical skills, highly detail oriented and organized in work
- Ability to meet assigned deadlines
- Excellent communication and interpersonal skills with a customer service focus
- Ability to act and operate independently with minimal daily direction to accomplish objectives
- Proficiency with Microsoft Office applications
- Ability to work cooperatively and collaboratively with all levels of employees, management, and external agencies to maximize performance, creativity, problem-solving, and results
Additional Qualifications (not required, but desirable):
- Experience working with system conversions/integrations
- Certified Public Accountant or active candidate
- Experience with Solomon/Microsoft Dynamics accounting software
- Experience working in a non-profit environment
- Supervisory experience
Program Assistant, Children & Family
Part-time, 15-20 hours per week.
- Assist with program development and implementation for all classes and workshops, including curriculum development, materials preparation, records maintenance, and program evaluation and improvement
- Teach weekend Family Programs and Teens in the Garden program; substitute teach for additional programs when instructors are not available
Work with staff to facilitate Saturday Girl Scout programs
- Participate in department and Garden staff meetings, planning teams, and events
- Provide excellent customer service to all visitors; respond to general questions and assist with registration for all Children’s programming
- Assist with marketing and outreach for all programming
- Perform other duties as assigned
This position supports the daily operations of children and family education programming including early childhood programs, camps, family programs, teen programs, and Girl Scout programs. The position works collaboratively with the Children’s Education Team and other members of the department to achieve the department’s annual and long-range goals within the mission of the Garden.
- Experience in writing, developing, or teaching science and environmental curriculum in an informal educational environment
- Strong organizational, written, and oral communications skills
- Enthusiasm and excellent interpersonal skills
- Flexibility to work well in a team environment
- Ability to work evenings and weekends
- Light bending and lifting (up to 25 lbs.) associated with routine job duties
Irrigation & Lighting Technician
The Desert Botanical Garden is a major cultural institution in the Phoenix metropolitan area with a multi-faceted mission: conservation, education, research and exhibition of desert plants. The Garden is a community leader in modeling best practices and advocating for the sustainable health and growth of desert plants.
The horticulture department is responsible for the care and maintenance of over 50 acres of cultivated plant displays, collections, and exhibits. This position supports the department by assisting with the installation, renovation, and maintenance of the existing irrigation system, including sprinklers, drip systems, controllers and pump station. Additionally, this position assists with installation, renovation, and maintenance of all aspects of landscape lighting throughout the public planting beds and displays in the Garden.
- Improve and maintain the plant irrigation systems for the entire Garden. This entails the general upkeep, acquisition of parts, and repairs of all aspects of the Garden’s irrigation systems.
- Work with Assistant Director for Horticulture Operations to implement and perform regular irrigation reporting, monitoring key irrigation related items. Including updates to the Garden’s Landscape Management Plan.
- Install irrigation additions as plants are added and exhibits expanded, utilizing industry-wide best practices.
- Install and maintain landscape and trail lighting throughout Garden planting beds and trails utilizing industry-wide best practices.
- Work with Assistant Director for Horticulture Operations to map all aspects of the irrigation and lighting system utilizing GPS technology and ArcGIS software.
- Assist with implementation of new landscapes of new areas as assigned by the Assistant Director of Horticulture Operations including updates to the Garden’s Landscape Management Plan.
- Assist other department staff with projects, special events
andassignments when needed.
1. Minimum 5 years of experience installing & maintaining intricate irrigation systems in public or private spaces
2. Knowledge of current industry technologies (i.e. Central Control Systems)
3. Experience with budgets and large-scale projects
4. Experience working with low voltage landscape and path lighting
5. Strong Customer Service skills
6. Ability to lift up to 60 pounds and work in extreme weather conditions
7. Experience in the operation of heavy equipment (backhoe, forklift, bobcat) preferred
The Garden fosters and supports workplace diversity, equity and inclusion to honor the unique perspectives, experiences and contributions of all, to celebrate successes, and to cultivate individual and institutional excellence.